Rules & Regulations Vendors FAQ Contact
If you are looking for the South Tulsa Baptist Annual Arts & Crafts Expo page.....you've landed in the right place! We're so glad you're here! The countdown is on and we are looking forward to a great show!
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Coming back this year.........
The "Silent" Basket Auction!!!
Last year's auction was AMAZING! We raised over $1500! Thank you to all the wonderful donations by individuals and South Tulsa Sunday School classes and groups. This year's auction will start on Saturday, November 2 at 9:00 a.m. and end at 3:00 p.m. You can view the items at the craft show or online. We will start uploading items as they come in for this year's show. If you would like to donate something for the auction, please contact us HERE. Any donations are tax deductible and greatly appreciated!
The link to this year's auction:
Rules & Regulations
Thank you for your interest in being a vendor at the South Tulsa Baptist Church 12th Annual Arts & Crafts Expo benefiting the South Tulsa Student Ministries for their Spring Break 2020 Mission Trip to Belize. The students take an annual Spring Break trip to Belize to minister to the people in that area. The teens bring the gospel to the children at various schools across Belize through Vacation Bible School and a drama. Funds raised from this event will help teens that may not otherwise be able to attend.
The Expo will be held on Saturday, November 2, 2019 from 9:00 AM – 3:00 PM. These hours are advertised to the public. Our goal is to increase our visitor’s numbers this year by adding additional vendors, vendor highlights on our Facebook page, and bringing back our Basket Auction. Advertising for this event will include The Tulsa World, Tulsa People Magazine and website, all Community Calendars, as well as several other local advertising and online websites. A complete list will be provided in vendor packet upon check-in.
Please come with enough inventory to sell throughout the entire day. If a vendor closes a booth early, that vendor may not be asked to participate in our next event. Set-up will be Friday, November 1 from 5:00 PM – 8:00 PM or Saturday, November 2 from 7:00 AM – 8:50 AM. It is imperative your booth be ready for guests by 9:00 AM on Saturday.
Booth rental is non-refundable and includes a 10x10 area for your booth, plus one (1) 6 foot table and two (2) chairs. Vendors MUST provide table covering to reach the floor for each table. Merchandise or packing boxes may be under tables but must not create an unsightly view or be exposed in any way. Partition walls are allowed, but please inform us if you plan to use them so that we can place your booth in an area that will best accommodate all of our vendors. If you fail to notify us of the use of partitions, you may not be able to use them in the show.
Before August 31, 2019.....................$35.00 per 10x10 space
September 1 - October 31, 2019.......$45.00 per 10x10 space
After October 31, 2019......................$60.00 per 10x10 space
Click HERE to pay online for your booth space for 2019.
Please fill in all required boxes. Select "8-Other" as Purpose of gift and specify "Craft Show Booth Rental" in the box.
Each vendor must also contribute 10% of their TOTAL GROSS SALES from the show to South Tulsa Baptist Church to be donated to the Student Missions Scholarship Fund. This check will be tax-deductible and can be made out to South Tulsa Baptist Church (STBC) and note SMSF on the memo line. This will be collected from each vendor at the end of the show – NO EXCEPTIONS.
Electricity will be available for certain booths at a charge of $10. Please be sure to mark your application if you would like electricity as it is limited. Vendors that have paid for electricity will need to provide their own power strips and heavy-duty extension cords.
A vendor MAY NOT share or sell any of their space without the approval of the committee including the display or any items (business cards, publications, etc.) from any other businesses not participating in the Arts & Crafts Expo. Vendors will not be allowed to occupy any space except the one they have purchased. This includes any unoccupied or unfilled spaces. We realize space is limited but each vendor MUST stay within their own 10x10 marked off space; this includes the booth area and any needed walking area. A vendor must NOT touch or move another vendor’s booth/products without their permission. If problems arise the vendor may be asked to leave the Expo and/or not be allowed to participate in next year’s event.
South Tulsa Arts & Crafts Expo will be responsible for submitting the sales tax to the State of Oklahoma for each vendor that does not have a Tax ID number (FEIN). We will provide the form you need to fill out in your packet at the show. This must be turned in to the staff immediately following the show. Someone will be available to help you fill out the form, if needed. If you file your own taxes, please just make sure we have your FEIN on file.
The selling or displaying of products with any drug or alcohol related themes of any kind are not acceptable. Our Committee reserves the right to accept all or part of your products. The Committee reserves the right to enforce and/or interpret the guidelines and procedures. Once accepted, by signing the contract, each vendor agrees to follow the rules and regulations stated here and in the contract.
Food vendor(s) will be a part of the show and some concessions will be offered the day of the show, so we ask that you not sell food items at your booth, unless previously approved by the Committee.
Please complete and return your application as soon as possible. To insure a successful event we request 2-3 photos of your work along with your application if you are a new vendor. Your application will not be processed without your photos (only new vendors). If photos need to be returned, please include a self-addressed stamped envelope with your application. Be sure to include a brief description of your products so we can separate like vendors. Please do not send your booth rental payment until you have been notified of your acceptance into our show. To provide a wide variety of products, the Committee will only allow one vendor representing national franchise companies (i.e. Scentsy, Mary Kay, Thirty One, etc.).
The person and/or company being represented by the person signing this application agrees that they will indemnify and hold harmless South Tulsa Baptist Church and all persons connected of any kind, or from any third party actions arising from the action of South Tulsa connected with the operation of the Arts & Crafts Expo.
We look forward to a wonderful event!
Sandy, Sara & Regina
South Tulsa Arts & Crafts Expo Committee
Please fill out the Application and Contract below and mail them to:
South Tulsa Baptist Church
Arts & Crafts Expo
10310 S Sheridan Rd
Tulsa, OK 74133
12th Annual Arts & Crafts Expo Contract
What size are the booths? Standard booths are 10ft. x 10ft.
Do you provide the tables? Yes. Each 10x10 booth has one (1) 6ft standard sized table.
Do you provide chairs? Yes. Each 10x10 booth has two (2) chairs.
When is vendor set-up? Vendor set-up time is Friday from 5:00 - 8:00 p.m. or Saturday from 7:00 - 8:50 a.m. t is imperative your booth be ready for guests by 9:00 a.m. on Saturday.
What is set-up procedure? All vendors need to check in before going to their booth. Check-in is just inside the East Entrance. Once you have checked in, our volunteers will show you to your booth space and direct you to the best door to use. You may back your vehicle up to the doors to unload your items but please do not begin unpacking until you have moved your vehicle into a parking space. Please save the parking spaces closest to the building for our guests.
What is tear down procedure? Please pack your booth first THEN bring your car to the appropriate door to load. It is important not to block the doors and to be mindful of others who are also using that door. Each vendor is asked to leave their booth area neat and free of trash.
How many shoppers do you expect to come? At last year's show we had around 750 shoppers and we have every reason to believe we will be that successful again this year.
Who's in charge here? Each year we have a committee that runs the show. That committee is made up of women from our Women's Ministry.
How many vendors do you have? Still accepting applications. We will post an update closer to November.
Who is here to help me? Our wonderful volunteers are both adults and teenagers. The teens are those teens that are working to pay their way to Belize. The adults are mostly made up of women from our Women's Ministry and other gracious people that are giving of their time.
Will there be any food to eat? Yes! Saturday morning there will be FREE coffee and donuts available. There will be hot dog and french fry food trucks at the show selling food throughout the show. Drinks will be available throughout the show as well.
Where is the nearest ATM (in case my customers ask)? There is an Arvest bank with an ATM located on 101st approximately 1 block west of Sheridan.
How will my customers find me? There will be maps handed out at the door.
Will Wi-Fi be available? Yes! You will be given the password in your vendor packet upon check-in.
Why are you doing this show? For the South Tulsa Baptist Student Missions Scholarship Fund to help send students to Belize on Spring Break.
Thank you for participating in our show.
We are looking forward to another great show this year!
South Tulsa Arts & Crafts Expo Committee
Sandy, Sara & Regina